Everything you need to manage construction payments.
Nine tools, one workspace: contracts, applications, notices, payments and the deadlines that connect all of them. Here's exactly what each one does.
Contracts
Set up a contract once — the value, payment terms, retention percentage and CIS status — and everything else in SubPay uses those rules automatically. No re-checking a paper contract every time you raise an application.
Payment Applications
Record what you're claiming for, and SubPay works out retention, CIS deductions and what's actually due — from the numbers you enter, not a spreadsheet formula you have to remember how you built.
Payment Notices
Log every Payment Notice against the application it belongs to, with the exact date it was given. If it's ever questioned later, you've got proof — not a memory of when you sent it.
Pay Less Notices
If a payer intends to pay less than claimed, record the amount, the reason and the date here. SubPay flags the deadline so it's never missed on either side.
Payments
Log every payment as it comes in and watch the outstanding balance update immediately — no manually recalculating what's still owed after each one.
Commercial Ledger
One screen showing what's due, what's been paid, and what's still outstanding — across every contract at once, not just the one you happen to have open.
Notifications
SubPay tells you what needs attention before it becomes urgent: an overdue payment, an approaching notice deadline, retention that should have been released weeks ago.
Activity History
A timeline of everything that's happened on a contract — who did what, and when — so nothing relies on someone remembering a phone call from three weeks ago.
Search
Find any contract, application, notice or payment in seconds, instead of scrolling through folders, spreadsheets or old email threads.
Riverside Depot — Package 4
ActiveContract type
JCT D&B
Retention
3%
CIS status
Verified
Northgate Refurb — Package 2
Due soonContract type
NEC4
Retention
5%
CIS status
Gross
Contracts
Every commercial term, in one place.
Set the terms up once and let SubPay carry them through every application, notice and payment that follows.
- ✓Contract values, employers and payment terms by trade package.
- ✓Retention percentages and release dates tracked automatically.
- ✓CIS status per subcontractor, kept against the right contract.
- ✓Notice periods set once and inherited by every application.
Payment Applications
From draft through submission and payment, kept in one record.
Every application carries its own valuation date, due date and final date for payment — calculated from the contract, not from memory.
- ✓Claimed, paid and outstanding values shown clearly.
- ✓Due dates and final payment dates calculated from contract terms.
- ✓Payment due and final payment dates kept alongside the application.
- ✓A clear status for every application: draft, submitted, part paid, overdue or paid.
Application 04
£42,000 claimed
Application 05
£38,500 claimed
Application 06
£29,750 claimed
Pay Less Notice deadline
3 days leftApplication 05 — Northgate Refurb
Notices & Payments
Protect your notice windows, close out payments.
Payment Notices and Pay Less Notices stay attached to the application they belong to, with the deadline visible until it's dealt with.
- ✓Payment Notices and Pay Less Notices recorded against the right application.
- ✓A live countdown to each notice deadline, not a date buried in an inbox.
- ✓Log payments received and watch outstanding balances update immediately.
- ✓A full audit trail if an application is ever disputed.
One workspace
From contract setup to final payment.
Instead of switching between spreadsheets, inboxes and calendars, SubPay gives your team one place to manage the full payment workflow.
Contract
Add terms, values, dates and deductions.
Application
Record claims, due dates and net values.
Notice
Track Payment and Pay Less notices.
Payment
Log money received and outstanding balances.
Built for UK construction
Works the way your contracts already work.
SubPay isn't a generic project tool with payments bolted on. Notice periods, retention rules and payment cycles follow the terms construction teams actually deal with.
Questions about the features
If you don't see your question here, get in touch.
Yes. You can record the commercial payment terms SubPay currently supports, including payment days, retention, VAT and CIS status. Always check the specific notice provisions in your own contract.
Yes. SubPay includes spreadsheet-ready CSV exports and professional PDF records for key commercial information.
SubPay uses the application dates and the Scheme for Construction Contracts default notice periods. Your own contract may override those defaults, so confirm its notice provisions and take legal advice where needed.
The free plan includes three contracts with their applications and records. Professional removes the contract limit.
Built for subcontractors, contractors and commercial teams.
Replace scattered spreadsheets with a focused system designed around construction payment workflows.