Deadlines
Payment Notice and Pay Less Notice dates calculated from the application dates you record using the Scheme's default windows.
The risk
This isn't a guideline. It's the law.
Without SubPay
- Notice deadlines tracked in your head, or a calendar reminder you eventually snooze.
- No warning until a deadline has already passed.
- Uncertainty over whether a notice was given on time.
- The consequence of a missed deadline discovered too late.
With SubPay
- ✓Default notice windows calculated from the application dates you record.
- ✓Flagged with time to act, not after it's too late.
- ✓A dated record of when each notice was actually given.
- ✓Nothing left to memory or a missed email.
Two deadlines that decide who gets paid what
Payment Notice and Pay Less Notice deadlines, tracked automatically.
Under the Scheme for Construction Contracts default, a Payment Notice is due within 5 days of the payment due date, and a Pay Less Notice must be given at least 7 days before the final date for payment. SubPay calculates both from your contract's own dates.
Payment Notice deadline
Miss it, and the application itself becomes the deemed notice.
Pay Less Notice deadline
Miss it, and the payer must pay the full notified sum — no deductions.
Calculated, not remembered
Every deadline follows automatically from the application's own dates.
Deadline watch
Pay Less Notice
2 days remaining — flagged well before it becomes urgent.
Due
£42,000
Paid
£18,500
Outstanding
£23,500
How it actually goes wrong
It's rarely one big mistake. It's a deadline nobody was watching.
Each of these is small on its own — until it costs real money.
Buried in the contract
Notice periods nobody reopened once the contract was signed.
Sent, then forgotten
A notice is only useful if you can prove exactly when it was given.
Nobody was watching
A due date that only became visible once it had already passed.
Discovered too late
By the time the consequence is clear, the deadline is already gone.
Features
Everything needed to stay ahead of the notice window.
Built specifically around HGCRA notice mechanics, not a generic reminder system.
Payment Notice tracking
Deadline calculated from the payment due date automatically.
Pay Less Notice tracking
Deadline calculated backwards from the final date for payment.
Visible notice window
Keep the calculated date visible alongside the application and recorded notices.
Application-specific dates
Calculated from each application's payment due and final payment dates.
Dated proof
A record of exactly when each notice was actually given.
Connected record
Notices and their dates remain attached to the application they relate to.
5 days
Default Payment Notice deadline
7 days
Default Pay Less Notice deadline
Dated
Notice records kept with the application
Default
Scheme windows used unless your contract differs
HGCRA notice deadlines
Two deadlines with real financial consequences.
Under the Housing Grants, Construction and Regeneration Act, missing a Payment Notice or Pay Less Notice deadline isn't a paperwork inconvenience — it has a direct financial consequence. Miss a Payment Notice deadline, and the application itself becomes the deemed notice. Miss a Pay Less Notice deadline, and the payer must pay the full notified sum, with no right to dispute it.
SubPay calculates both dates from the actual dates recorded on each application using the Scheme for Construction Contracts' default periods: 5 days for a Payment Notice and 7 days for a Pay Less Notice. Your contract may specify different periods, so its provisions must always be checked.
This isn't a substitute for legal advice about your specific contract. It is an organisational record that makes the default calculation and the dates you entered easier to review.
FAQ
Notice deadline questions
Common questions about how SubPay tracks HGCRA notice deadlines.
No. SubPay tracks the dates and deadlines involved in your payment cycle, using the Scheme for Construction Contracts' default periods unless your own contract specifies otherwise. It's not a substitute for advice from a solicitor about your specific contract.
Under the Scheme's default position, the application itself becomes the deemed notice, and the full amount claimed becomes what's owed.
The payer becomes obliged to pay the previously notified sum in full, with no right to make the intended deduction.
Get started
Never let a notice deadline slip past unnoticed.
Keep the Scheme's default notice windows and your recorded notices visible against each application.